Terms and Conditions
PARTICIPANT TERMS AND CONDITIONS
2027 Event
These Terms and Conditions apply to all Clients, entrants, drivers, co-drivers, passengers, occupants and participants in The Cape 1000® Event.
By submitting an application, accepting an entry, making payment, signing these Terms and Conditions, acknowledging them electronically, attending registration, collecting participant materials, or participating in the Event, the Client and all participants agree to be bound by these Terms and Conditions, the Event Rules and Regulations, any official event instructions, and any additional notices issued by The Cape 1000 from time to time.
- DEFINITIONS
In these Terms and Conditions, unless the context indicates otherwise:
1.1. “Agreement” means these Terms and Conditions, the application form, invoice, Event Rules and Regulations, indemnity forms, Tour Pack, official event notices and any annexures or schedules issued by The Cape 1000.
1.2. “Client” means the person, company, entity or party who applies for, accepts, pays for or holds an entry in respect of The Cape 1000 Event.
1.3. “Event” means The Cape 1000® 2027 event, scheduled to take place from 20 March 2027 to 25 March 2027, or such amended, postponed or rescheduled dates as may be determined by The Cape 1000.
1.4. “The Cape 1000” means The Cape 1000 (Pty) Ltd, Registration No. 2022/503419/07, its directors, employees, contractors, agents, officials, representatives, organisers, service providers, sponsors, partners, suppliers and authorised representatives, as the context may require.
1.5. “Participant” means any Client, entrant, driver, co-driver, passenger, occupant, team member, guest or other person participating in, attending, accompanying or being associated with an entry in the Event.
1.6. “Entered Vehicle” means the vehicle approved by The Cape 1000 Admissions Committee for participation in the Event.
1.7. “Tour Pack” means any route book, itinerary, schedule, app content, participant pack, digital or printed guide, briefing document, accommodation information, route schedule, timing instruction, event notice, activity information or other material issued by The Cape 1000.
1.8. “Rules and Regulations” means The Cape 1000 Rally Rules and Regulations applicable to the Event, as amended or supplemented by The Cape 1000.
1.9. “Personal Information” has the meaning assigned to it in the Protection of Personal Information Act No. 4 of 2013, as amended.
1.10. “POPIA” means the Protection of Personal Information Act No. 4 of 2013, as amended.
1.11. “CPA” means the Consumer Protection Act No. 68 of 2008, as amended.
1.12. “Force Majeure Event” means any circumstance beyond the reasonable control of The Cape 1000, including but not limited to adverse weather, fire, flood, natural disaster, road closure, civil unrest, protest action, war, terrorism, disease outbreak, pandemic, epidemic, government restriction, regulatory intervention, fuel shortage, supplier failure, venue closure, hotel failure, municipal or traffic authority instruction, safety concern, accident, route obstruction, infrastructure failure, power failure, telecommunications failure or any other event which prevents, delays, materially affects or makes it unsafe, impractical, unlawful or commercially unreasonable to conduct the Event as planned.
- NATURE OF THE EVENT
2.1. The Cape 1000 is a curated grand touring and regularity event conducted primarily on public roads.
2.2. The Event is not a race, speed contest, reckless-driving event or timed speed event.
2.3. Participants must at all times comply with all applicable laws, road traffic regulations, speed limits, road signs, police instructions, traffic authority instructions, event official instructions and official Event communications.
2.4. Timing, regularity, navigation, scoring, route schedules or competitive pressure shall never justify speeding, reckless driving, unsafe driving, inconsiderate driving or any breach of road traffic laws.
2.5. The Client acknowledges that participation in the Event involves inherent risks, including risks associated with public-road driving, other road users, mechanical failure, weather, road conditions, remote locations, delays, third-party suppliers, vehicle damage, personal injury and loss of property.
- APPLICATION, ACCEPTANCE AND ADMISSIONS COMMITTEE APPROVAL
3.1. All applications, Clients, Participants and Entered Vehicles are subject to approval by The Cape 1000 Admissions Committee.
3.2. Submission of an application, receipt of an invoice or payment of an invoice does not guarantee acceptance into the Event unless confirmed in writing by The Cape 1000.
3.3. The Cape 1000 may accept, refuse or reject any application, Client, Participant or vehicle at its sole discretion and is not obliged to provide reasons for such decision.
3.4. The Cape 1000 may withdraw approval, cancel an entry, exclude a vehicle or refuse participation where any information supplied is inaccurate, incomplete, misleading, unsuitable or where the Client, Participant or vehicle does not meet the required standard or requirements of the Event.
3.5. If an application is declined by The Cape 1000 after payment has been received, and such decline is not due to misrepresentation, breach, non-compliance, unsuitable conduct or failure by the Client or Participant, The Cape 1000 shall refund the amount paid, without liability for any further claim, loss, cost or expense.
- CLIENT AND PARTICIPANT RESPONSIBILITIES
4.1. The Client is responsible for ensuring that all drivers, co-drivers, passengers, occupants, guests and associated persons linked to the Client’s entry comply with these Terms and Conditions, the Rules and Regulations, indemnity requirements and official Event instructions.
4.2. No Participant may start or continue the Event unless they have completed all required registration, documentation, indemnity and compliance requirements.
4.3. The Client warrants that all information supplied to The Cape 1000 is true, complete and accurate.
4.4. The Client must immediately notify The Cape 1000 of any change in driver, co-driver, passenger, vehicle, licence status, insurance status, medical condition, emergency contact detail, vehicle condition or other information relevant to safe and lawful participation.
4.5. Where a Participant is under the age of 18, a parent or legal guardian must sign all required documentation and shall be responsible for that Participant’s involvement in the Event.
- DRIVER, CO-DRIVER AND OCCUPANT REQUIREMENTS
5.1. Every driver must hold a valid full driver’s licence of the appropriate category or code for the vehicle being driven.
5.2. Where a co-driver may be required or permitted to drive, that co-driver must also hold a valid full driver’s licence of the appropriate category or code.
5.3. All Participants and occupants of an Entered Vehicle must sign the required indemnity and waiver documentation before being permitted to participate.
5.4. The Cape 1000 may refuse any person the right to start or continue the Event if required documentation has not been completed.
5.5. No refund, credit or compensation shall be due where a Client, Participant or vehicle is refused permission to start or continue due to failure to comply with these requirements.
- VEHICLE ELIGIBILITY, CONDITION AND ROADWORTHINESS
6.1. All Entered Vehicles are subject to approval by The Cape 1000 Admissions Committee.
6.2. Every Entered Vehicle must be clean, presentable, licensed, registered, roadworthy, insured and suitable for participation in the Event.
6.3. Every Entered Vehicle must display a valid licence disc, valid registration plate or plates, official competition number and any official Event decals or branding as directed by The Cape 1000.
6.4. Every Entered Vehicle must be fitted with a fire extinguisher in good working order, and any other safety equipment required by The Cape 1000.
6.5. The Cape 1000 may refuse, exclude or require modification to any vehicle which, in its sole discretion, is unsuitable by reason of appearance, condition, safety, mechanical state, legality, performance, noise, branding, documentation, emissions, roadworthiness or general standard.
6.6. Any pre-event scrutiny, inspection or check conducted by or on behalf of The Cape 1000 is for Event-administration and safety-screening purposes only and does not constitute a roadworthy certificate, mechanical approval, insurance approval, guarantee of safety or certification of legal compliance.
6.7. The driver and/or owner remains solely responsible for the legality, licensing, insurance, condition, safety, maintenance and roadworthiness of the vehicle.
- INSURANCE
7.1. The Client and Participants are solely responsible for arranging and maintaining all insurance required or advisable for participation in the Event.
7.2. This includes, without limitation, comprehensive vehicle insurance, third-party liability insurance, travel insurance, cancellation insurance, medical insurance, emergency evacuation cover, personal accident cover, vehicle transport cover and cover for personal possessions.
7.3. The Cape 1000 does not warrant that any Participant’s existing vehicle, travel, medical or other insurance will cover participation in the Event.
7.4. The Client and Participants are responsible for confirming with their insurers that their cover is valid for the Event and for the use of the vehicle in a touring and regularity event.
7.5. The Cape 1000 shall not be liable for any uninsured or underinsured loss, damage, claim, cost or expense.
- PAYMENT SCHEDULE
8.1. 100% of the total invoice amount shall be payable within 48 hours of receipt of invoice in respect of The Cape 1000 Event.
8.2. The Client’s registration shall remain provisional until full payment has been received and cleared in The Cape 1000’s nominated bank account.
8.3. Should payment not be received within the required 48-hour period, The Cape 1000 reserves the right, without further notice, to release the Client’s provisional entry and make such entry available to another applicant.
8.4. The Cape 1000 may issue invoices, payment requests or receipts electronically.
8.5. All amounts are payable in South African Rand unless otherwise agreed in writing.
8.6. Prices include VAT only where expressly stated.
8.7. The Cape 1000 shall be entitled to charge interest on any overdue amount at 2% above the prime lending rate quoted by First National Bank of South Africa, calculated monthly from due date until date of final payment.
8.8. The Client shall not be entitled to withhold payment, set off amounts, apply deductions or delay payment due to any dispute, complaint, anticipated claim or alleged counterclaim.
- CANCELLATION AND TRANSFER POLICY
9.1. The Client’s registration in respect of The Cape 1000 Event may be transferred to another party up to and including 30 October 2026, subject always to the prior written approval of The Cape 1000 Admissions Committee, including approval of the replacement participant, co-participant and vehicle.
9.2. Any approved replacement participant shall be required to accept and comply with these Terms and Conditions, the Rules and Regulations and all Event documentation before the transfer is confirmed.
9.3. The original Client shall remain liable for the registration and any related amounts until such transfer has been approved in writing by The Cape 1000.
9.4. The Parties acknowledge that any transfer of registration may create logistical and operational limitations, including but not limited to personalised regalia, participant materials, accommodation arrangements, branding, route documentation, vehicle decals and other Event items.
9.5. The Cape 1000 shall not be liable where certain personalised or time-sensitive items cannot be supplied to the replacement participant due to such limitations.
9.6. Where the Client cancels their registration on or before 30 October 2026 and does not transfer the registration to another approved party, a cancellation fee of 10% of the total invoice amount shall apply.
9.7. Where the Client cancels their registration between 31 October 2026 and 13 January 2027, a cancellation fee of 50% of the total invoice amount shall apply.
9.8. Where the Client cancels their registration from 14 January 2027 onwards, a cancellation fee of 100% of the total invoice amount shall apply, as cancellation during this period materially inhibits The Cape 1000’s ability to make such registration available to another suitable participant and occurs after substantial Event, supplier, logistical and administrative commitments have been made.
9.9. The cancellation charges above are calculated with reference to committed supplier costs, accommodation commitments, Event administration, route planning, regalia, branding, logistics, participant materials, official decals, supplier arrangements and the reduced ability to resell the entry close to the Event.
9.10. Medical reasons, personal circumstances, family emergencies, travel disruption, vehicle failure, inability to obtain insurance, unrest affecting the Client’s ability to attend, natural disaster affecting the Client’s travel arrangements, or any other similar circumstances shall not create an automatic right to a waiver, refund or reduction of the applicable cancellation fee.
9.11. Clients are strongly advised to obtain suitable travel, cancellation, medical and vehicle insurance.
9.12. Refunds, where applicable, shall be made to the original payer and may be subject to verification, bank processing times and deduction of any applicable cancellation fee, bank charges, foreign exchange costs or unrecoverable third-party costs.
- FORCE MAJEURE, EVENT POSTPONEMENT, CANCELLATION OR MATERIAL CHANGE
10.1. The Cape 1000 shall not be liable for any failure, delay, alteration, postponement, cancellation or inability to perform any obligation where such failure, delay, alteration, postponement, cancellation or inability arises from a Force Majeure Event.
10.2. If a Force Majeure Event occurs or is reasonably anticipated, The Cape 1000 may, at its sole discretion:
10.2.1. amend the route, itinerary, timing, venue, accommodation, activity, schedule or format of the Event;
10.2.2. postpone or reschedule the Event;
10.2.3. suspend part of the Event;
10.2.4. cancel part of the Event;
10.2.5. cancel the Event in full;
10.2.6. replace, remove or alter suppliers, hotels, venues, activities or services; or
10.2.7. take any other step reasonably required for safety, operational, legal or commercial reasons.
10.3. Where the Event is postponed or rescheduled due to a Force Majeure Event, The Cape 1000 may transfer the Client’s registration to the postponed or rescheduled Event.
10.4. Where the Event is cancelled in full due to a Force Majeure Event and cannot reasonably be postponed or rescheduled, The Cape 1000 may determine the appropriate refund, credit or transfer position after taking into account committed costs, supplier costs, accommodation commitments, non-refundable payments, Event administration, regalia, branding, route planning, logistics, materials and a reasonable facilitation and administration fee.
10.5. The Cape 1000 shall not be liable for any personal travel costs, flights, vehicle transport, accommodation booked independently by the Client, fuel, repairs, insurance, visa costs, loss of enjoyment, loss of opportunity, loss of income or any other direct, indirect, incidental or consequential loss arising from postponement, cancellation, alteration, delay or Force Majeure Event.
10.6. The Client acknowledges that the participant cancellation policy in clause 9 applies to Client-initiated cancellation, while this clause 10 applies to circumstances affecting The Cape 1000’s ability to stage, continue or complete the Event.
- ROUTE, ITINERARY AND OFFICIAL COMMUNICATIONS
11.1. The Cape 1000 may amend the route, itinerary, schedule, controls, venues, accommodation, start times, activities, functions or other Event arrangements where operationally necessary or desirable.
11.2. The Client acknowledges that route and itinerary changes may be required due to weather, road conditions, roadworks, road closures, safety concerns, traffic authority instructions, supplier availability, venue changes, timing constraints or other circumstances.
11.3. Official Event communications may be issued by email, official Event WhatsApp group, Event app, SMS, briefing, printed notice, Tour Pack, route schedule or direct instruction from an authorised Event official.
11.4. The Client and Participants are responsible for monitoring official Event communication channels and complying with any updates, amendments or instructions issued by The Cape 1000.
11.5. Failure by a Client or Participant to receive, read or act upon an official communication shall not relieve them of their obligations.
- RULES AND REGULATIONS
12.1. The Client and all Participants agree to comply with The Cape 1000 Rules and Regulations, as amended or supplemented from time to time.
12.2. The Rules and Regulations govern the operational, sporting, timing, route, control, scoring, protest and competition aspects of the Event.
12.3. These Terms and Conditions govern legal, payment, cancellation, liability, indemnity, insurance, privacy, intellectual property and commercial rights matters.
12.4. In the event of conflict between these Terms and Conditions and the Rules and Regulations, these Terms and Conditions shall prevail on legal, payment, cancellation, liability, indemnity, insurance, privacy, intellectual property and commercial rights matters, while the Rules and Regulations shall prevail on sporting, scoring, timing, control and Event-operational matters.
- TRAFFIC LAWS, SAFETY AND ALCOHOL
13.1. The Event takes place on public roads and all Participants must obey all road traffic laws, road signs, speed limits and lawful instructions from police, traffic officers, marshals, officials and authorities.
13.2. The Cape 1000 does not authorise, encourage or condone speeding, dangerous driving, reckless driving, racing, unlawful overtaking or any conduct that endangers Participants, officials, spectators or other road users.
13.3. Making up lost time, regularity timing, navigational error, competitive pressure or instrument masking shall not be accepted as an excuse for driving in a manner that is unsafe, unlawful, inconsiderate or detrimental to other road users.
13.4. Any speeding fine, traffic fine, toll fee, penalty, impoundment cost, legal cost, repair cost, towing cost or claim arising from the conduct of a Participant shall be for that Participant’s and/or Client’s own account.
13.5. No driver, co-driver, occupant, Participant or official may consume alcohol or be under the influence of alcohol, drugs, medication or any impairing substance before or during the driving portion of any Event day.
13.6. Breach of this clause may result in immediate exclusion from the Event without refund.
- BREAKDOWNS, SUBSTITUTE VEHICLES AND FAILURE TO FINISH
14.1. If an Entered Vehicle becomes temporarily incapacitated, The Cape 1000 may permit the Client to complete that day in another vehicle, subject to the Rules and Regulations and approval by the Organisers.
14.2. The repaired originally Entered Vehicle must, where possible and where required by the Rules and Regulations, be used to start the following day.
14.3. If the originally Entered Vehicle is unable to continue in the Event, The Cape 1000 may permit the Client to continue in another vehicle, but such substitution may affect scoring, competition status, awards, medals, classification and eligibility for prizes.
14.4. Both the official Participants and the official Entered Vehicle may be required to finish the Event in order to qualify for finisher recognition, medals, awards or competition results.
14.5. The Cape 1000 shall not be liable for any breakdown, mechanical failure, repair cost, towing cost, transport cost, storage cost, replacement vehicle cost, missed activity, missed route, loss of scoring opportunity or inability to finish the Event.
- PRIVATE SPONSORSHIP AND VEHICLE BRANDING
15.1. Private sponsorship logos, decals or branding may be displayed on an Entered Vehicle only with the prior written approval of The Cape 1000.
15.2. Approved private sponsorship branding may be displayed on the left and/or right rear fender area only.
15.3. For purposes of this clause, “rear fender area” means the rear quarter panel area of the vehicle, as determined by The Cape 1000 in its sole discretion.
15.4. No private sponsorship branding may be displayed on the bonnet, front fenders, doors, roof, boot lid, bumpers, glass, number plates, official competition number areas, official Event decal areas, windscreen banners, participant apparel, support vehicles or any other location unless specifically approved in writing by The Cape 1000.
15.5. Private sponsorship branding may not conflict with, compete with, undermine or create commercial confusion with The Cape 1000, its official sponsors, partners, suppliers, category partners or Event rights holders.
15.6. The Cape 1000 reserves the right, at its sole discretion, to refuse, restrict, reposition, resize, remove, cover or require modification of any private sponsorship branding, decal, logo, livery, campaign message or commercial association which it considers unsuitable, excessive, inappropriate, reputationally harmful or in conflict with the Event, its official partners or its commercial rights.
15.7. Approval of a vehicle or entry shall not constitute approval of any private sponsorship branding unless such branding has been separately disclosed to and approved by The Cape 1000 in writing.
15.8. Any unauthorised private sponsorship branding or failure to comply with The Cape 1000’s branding instructions may result in the Participant being required to remove, modify or cover the branding before being permitted to start or continue the Event.
15.9. Failure to comply may result in exclusion from the Event without refund.
15.10. No Client, Participant or private sponsor may represent themselves as an official sponsor, partner, supplier or commercial affiliate of The Cape 1000 unless expressly confirmed in writing by The Cape 1000.
- OFFICIAL EVENT BRANDING AND DECALS
16.1. The Cape 1000 may require official Event decals, competition numbers, partner branding, sponsor decals or other Event identification to be displayed on the Entered Vehicle.
16.2. The Client and Participants must display official Event branding and competition numbers as directed by The Cape 1000.
16.3. Official Event decals, competition numbers, partner branding or sponsor decals may not be obscured, altered, repositioned, covered, removed or modified without the prior written approval of The Cape 1000.
16.4. Failure to display official Event branding as directed may result in refusal to start, exclusion, loss of scoring status, loss of awards eligibility or other action determined by The Cape 1000.
- CONDUCT AND EXCLUSION
17.1. The Cape 1000 may exclude, disqualify, remove or refuse participation to any Client, Participant, guest, associated person or vehicle where The Cape 1000 considers such action necessary or appropriate.
17.2. Grounds for exclusion may include, without limitation:
17.2.1. unsafe driving;
17.2.2. speeding or breach of traffic laws;
17.2.3. alcohol or substance-related concerns;
17.2.4. abusive, aggressive, discriminatory, threatening or inappropriate conduct;
17.2.5. harassment of staff, officials, suppliers, partners, other Participants or members of the public;
17.2.6. failure to follow Event instructions;
17.2.7. failure to complete required documentation;
17.2.8. unsuitable vehicle condition or appearance;
17.2.9. unauthorised branding or commercial activity;
17.2.10. reputational harm to The Cape 1000 or its partners;
17.2.11. breach of these Terms and Conditions, the Rules and Regulations or any official Event instruction.
17.3. Exclusion, disqualification, removal or refusal to start due to breach, misconduct, non-compliance or safety concerns shall not entitle the Client or Participant to any refund, credit, compensation or claim.
- THIRD-PARTY SUPPLIERS
18.1. The Cape 1000 may use third-party suppliers, including but not limited to hotels, venues, restaurants, caterers, transport providers, app providers, photographers, videographers, medical providers, security providers, route support providers, municipalities, traffic authorities, sponsors and service providers.
18.2. The Cape 1000 shall use reasonable endeavours to procure appropriate suppliers but shall not be liable for any act, omission, delay, failure, cancellation, substitution, negligence, loss, damage or service issue caused by a third-party supplier, except where liability cannot lawfully be excluded.
18.3. The Cape 1000 may replace, amend, remove or substitute any supplier, venue, hotel, activity, function or service where reasonably necessary.
- EXPENSES AND PERSONAL COSTS
19.1. Unless expressly included in the Client’s invoice or written package description, the Client and Participants are responsible for their own flights, travel to and from the Event, fuel, tolls, vehicle transport, vehicle storage, vehicle insurance, personal insurance, visas, passports, drinks, personal expenses, repairs, towing, fines, medical costs and any other costs not expressly included.
19.2. The Cape 1000 shall not be liable for any personal, travel, vehicle, accommodation, repair, towing, transport, storage, fuel, insurance or other expenses incurred by a Client or Participant as a result of participation, cancellation, exclusion, route changes, breakdown, delay, Force Majeure Event or inability to complete the Event, except where expressly agreed in writing.
- MEDICAL AND EMERGENCY MATTERS
20.1. The Client and Participants warrant that they are medically fit to participate in the Event.
20.2. Participants must disclose any medical condition, allergy, dietary requirement, medication requirement, mobility limitation or emergency information reasonably required by The Cape 1000 for Event planning, safety or emergency response.
20.3. In the event of illness, injury, accident or emergency, The Cape 1000 may, but is not obliged to, arrange medical assistance, emergency response, transport, evacuation or other assistance.
20.4. The Client and Participant shall be responsible for all medical, emergency, evacuation, hospital, ambulance, transport and related costs.
20.5. The Cape 1000 shall not be liable for any medical outcome, delay, unavailability of medical services or decision made by a medical or emergency services provider.
- INDEMNITY, RISK AND LIMITATION OF LIABILITY
21.1. Participation in the Event is voluntary and at the Client’s and Participant’s own risk.
21.2. To the fullest extent permitted by law, the Client and Participants indemnify and hold harmless The Cape 1000 from and against any claim, loss, damage, injury, death, cost, expense, liability, fine, penalty or legal proceeding arising from or connected with:
21.2.1. participation in the Event;
21.2.2. use of public roads;
21.2.3. vehicle accident, breakdown, damage or failure;
21.2.4. breach of traffic laws;
21.2.5. conduct of the Client, Participant or associated person;
21.2.6. failure to comply with these Terms and Conditions, the Rules and Regulations or official Event instructions;
21.2.7. use of the Tour Pack, route schedule, app, itinerary or Event information;
21.2.8. third-party supplier acts or omissions;
21.2.9. Force Majeure Events;
21.2.10. loss of or damage to personal property.
21.3. The Cape 1000 shall not be liable for indirect, consequential, special, incidental, punitive or economic loss, including loss of profit, loss of enjoyment, loss of opportunity, loss of income, reputational harm or wasted expenditure.
21.4. Nothing in these Terms and Conditions shall exclude liability to the extent that such liability cannot lawfully be excluded.
- TOUR PACK, ROUTE INFORMATION AND INTELLECTUAL PROPERTY
22.1. The Tour Pack and all Event materials are provided for the sole purpose of enabling participation in the Event.
22.2. All copyright, intellectual property, trade marks, route materials, designs, logos, documents, schedules, data, images, names, branding, layouts, written material, app content and other proprietary materials remain the property of The Cape 1000 or its licensors.
22.3. The Client and Participants may not copy, reproduce, distribute, publish, sell, licence, transfer, disclose, adapt, exploit or commercially use the Tour Pack or any Event material without the prior written approval of The Cape 1000.
22.4. The Tour Pack, route schedules, timings, instructions, accommodation information, participant information and Event materials may contain confidential and proprietary information.
22.5. The Client and Participants may not disclose confidential Event material to third parties except where reasonably necessary for their own participation in the Event.
22.6. The Tour Pack and Event materials are provided “as is”. The Cape 1000 does not warrant that any Tour Pack or Event information will be free from error, omission, delay, change or interruption.
- MEDIA, PHOTOGRAPHY AND PUBLICITY CONSENT
23.1. The Client and Participants acknowledge that the Event may be photographed, filmed, livestreamed, recorded, reported on and publicised by The Cape 1000, its media partners, sponsors, suppliers, photographers, videographers, drone operators, broadcasters and approved media.
23.2. The Client and Participants consent to being photographed, filmed, recorded, interviewed and otherwise captured during the Event.
23.3. The Client and Participants grant The Cape 1000 a worldwide, royalty-free, perpetual licence to use their name, image, likeness, voice, vehicle, team name, footage, photographs, interviews and participation in connection with:
23.3.1. Event marketing;
23.3.2. social media;
23.3.3. websites;
23.3.4. press releases;
23.3.5. sponsor reports;
23.3.6. partner communications;
23.3.7. future promotional material;
23.3.8. media coverage;
23.3.9. internal presentations;
23.3.10. archival and historical Event content.
23.4. No additional payment, approval or consent shall be required for such use.
23.5. Participants may not use Event footage, photography, branding or media content for commercial sponsorship, advertising or promotional purposes without the prior written approval of The Cape 1000.
- PERSONAL INFORMATION AND POPIA
24.1. The Cape 1000 may collect and process Personal Information relating to the Client and Participants for purposes of Event administration, registration, admissions, invoicing, accommodation, safety, emergency response, route planning, communications, scoring, media, sponsor reporting, legal compliance and future Event communications.
24.2. Personal Information may include, without limitation, names, contact details, identity or passport details, driver’s licence details, vehicle details, registration numbers, number plates, insurance information, accommodation requirements, dietary requirements, medical information, emergency contacts, photographs, video footage, payment information and communication records.
24.3. The Cape 1000 may share relevant Personal Information with hotels, venues, suppliers, emergency service providers, insurers, app providers, photographers, videographers, sponsors, partners, professional advisers, authorities and service providers where reasonably required for the Event or lawful business purposes.
24.4. The Cape 1000 shall take reasonable steps to protect Personal Information and to process it in accordance with POPIA.
24.5. The Client warrants that they have obtained the necessary consent from all Participants linked to their entry for the processing of their Personal Information in accordance with this clause.
24.6. The Client and Participants consent to receiving Event-related communications by email, WhatsApp, SMS, telephone, Event app or other reasonable communication channels.
24.7. The Client and Participants may request access to, correction of or deletion of their Personal Information where permitted by law.
24.8. The Cape 1000 may retain Personal Information for as long as reasonably required for Event, legal, tax, insurance, archival, historical, marketing, dispute-resolution and legitimate business purposes.
- BREACH
25.1. If either Party breaches any material provision of this Agreement and fails to remedy such breach within 10 days after receiving written notice requiring it to do so, the aggrieved Party may, without prejudice to any other rights available in law:
25.1.1. claim immediate performance;
25.1.2. cancel the Agreement;
25.1.3. claim damages;
25.1.4. recover legal costs; and/or
25.1.5. exercise any other lawful remedy.
25.2. The Cape 1000 shall not be required to provide a remedy period where immediate action is reasonably required for safety, legal, operational, reputational or Event-integrity reasons.
25.3. The Cape 1000 may immediately exclude, remove, disqualify or refuse participation to any Client or Participant where breach, misconduct or non-compliance creates a safety risk, legal risk, reputational risk, commercial conflict or operational disruption.
25.4. All costs, charges and expenses incurred by The Cape 1000 in enforcing its rights, including legal costs on an attorney-and-client scale where permitted, shall be recoverable from the defaulting Party.
- NOTICES
26.1. The Parties choose as their domicilia citandi et executandi the physical and email addresses provided in the application form, registration form, invoice or written communication records.
26.2. Notices may be delivered by hand, courier, registered post or email.
26.3. A notice sent by email shall be deemed to have been received on the first business day after dispatch unless the contrary is proved.
26.4. A written notice or communication actually received by a Party shall be adequate written notice, even if not sent to the chosen domicilium address.
26.5. Either Party may update its notice details by written notice to the other Party.
- CESSION AND ASSIGNMENT
27.1. The Client may not cede, assign, transfer or delegate any rights, obligations or entry under this Agreement without the prior written approval of The Cape 1000.
27.2. The Cape 1000 may cede, assign, transfer, subcontract or delegate any of its rights or obligations where reasonably required for Event, operational, commercial, restructuring or legal purposes, provided that such transfer does not materially prejudice the Client’s rights.
- GENERAL
28.1. This Agreement constitutes the entire agreement between the Parties in relation to the Client’s participation in the Event.
28.2. No amendment, variation, cancellation or waiver shall be valid unless recorded in writing and accepted by The Cape 1000.
28.3. No indulgence, relaxation, extension of time or failure to enforce any provision shall constitute a waiver of any right.
28.4. If any provision of this Agreement is found to be invalid, unlawful or unenforceable, the remaining provisions shall remain valid and enforceable.
28.5. The Client confirms that they have read and understood these Terms and Conditions and have had the opportunity to ask questions before accepting them.
28.6. These Terms and Conditions shall be governed by the laws of the Republic of South Africa.
28.7. The Parties consent to the jurisdiction of the courts of the Republic of South Africa.
- ACCEPTANCE
By signing below, acknowledging electronically, submitting an application, making payment, collecting Event materials or participating in the Event, the Client confirms acceptance of these Terms and Conditions.
Client Full Name: ______________________________________
Client Signature: ______________________________________
Date: ______________________________________
Or otherwise acknowledged on the electronic registration form.
ANNEXURE A
PAYMENT SCHEDULE
100% of the total invoice amount shall be payable within 48 hours of receipt of invoice in respect of The Cape 1000 Event.
The Client’s registration shall remain provisional until full payment has been received and cleared in The Cape 1000’s nominated bank account. Should payment not be received within the required period, The Cape 1000 reserves the right, without further notice, to release the Client’s provisional entry and make such entry available to another applicant.
ANNEXURE B
CANCELLATION AND TRANSFER POLICY
- The Client’s registration in respect of The Cape 1000 Event may be transferred to another party up to and including 30 October 2026, subject always to the approval of The Cape 1000 Admissions Committee, including approval of the replacement participant, co-participant and vehicle.
- Any approved replacement participant shall be required to accept and comply with The Cape 1000 Terms and Conditions before the transfer is confirmed. The original Client shall remain liable for the registration and any related amounts until such transfer has been approved in writing by The Cape 1000.
- The Parties acknowledge that any transfer of registration may create logistical and operational limitations, including but not limited to personalised regalia, participant materials, accommodation arrangements, branding, route documentation and other Event items. The Cape 1000 shall not be liable where certain personalised or time-sensitive items cannot be supplied to the replacement participant due to such limitations.
- Where the Client cancels their registration on or before 30 October 2026 and does not transfer the registration to another approved party, a cancellation fee of 10% of the total invoice amount shall apply.
- Where the Client cancels their registration between 31 October 2026 and 13 January 2027, a cancellation fee of 50% of the total invoice amount shall apply.
- Where the Client cancels their registration from 14 January 2027 onwards, a cancellation fee of 100% of the total invoice amount shall apply, as cancellation during this period materially inhibits The Cape 1000’s ability to make such registration available to another suitable participant and occurs after substantial Event, supplier, logistical and administrative commitments have been made.
- The cancellation charges above are calculated with reference to committed supplier costs, accommodation commitments, Event administration, route planning, regalia, branding, logistics, participant materials, official decals and the reduced ability to resell the entry close to the Event.
- Medical reasons, personal circumstances, family emergencies, travel disruption, vehicle failure, unrest affecting the Client’s ability to attend, natural disaster affecting the Client’s
travel arrangements, or any other similar circumstances shall not create an automatic right to a waiver, refund or reduction of the applicable cancellation fee. Clients are strongly advised to obtain suitable travel, cancellation, medical and vehicle insurance.
- Where The Cape 1000 Event itself is cancelled, postponed, rescheduled, materially altered or prevented from proceeding due to circumstances beyond the reasonable control of The Cape 1000, such circumstances shall be dealt with in accordance with the force majeure, postponement and Event cancellation provisions contained in the main Terms and Conditions.
ANNEXURE C
PRIVATE SPONSORSHIP DECALS
Private sponsorship logos or decals are permitted only on the left and/or right rear fender area of the Entered Vehicle, subject to prior written approval by The Cape 1000.
No private sponsor branding may conflict with official Cape 1000 Event partners, sponsors, suppliers, category partners or commercial rights holders.
The Cape 1000 may require any unauthorised, excessive, unsuitable or conflicting branding to be removed, repositioned, resized, covered or modified before the vehicle is permitted to start or continue the Event.
Failure to comply may result in exclusion from the Event without refund.